The Technical Committee has determined 15-minute slots for each oral presentation, consisting of 12 minutes for remarks followed by 3 minutes for audience questions. Please check the conference schedule (coming soon!) for your presentation date and time. All oral presentations will be livestreamed on the virtual conference platform.
In addition to the required technical paper and signed copyright agreement, please note the following requirements:
In-Person Presentation Requirement
The Conference Organizers continue to monitor COVID-19 conditions and will be reassessing the situation on a regular basis. All oral presenters must present in-person. Exceptions may be considered on a case-by-case basis should COVID travel restrictions prevent attendance on Maui. Pre-recorded oral presentations are not planned at this time. Should the ability to present in-person change, please notify the Conference Organizers immediately.
Upload Presentation File by September 13
All presentation files must be submitted by the September 13 Presentation Deadline using the online submission system. The Conference Committee reserves the right to cancel a presentation if not submitted in advance. Session Chairs will have access to presentations assigned to their session to ensure the content presented aligns with the submitted abstract and paper.
- Format: It is recommended that your presentation be in 16:9 (also known as widescreen) format. Accepted file types include PPT and PDF.
- Design: Font size should be large for in-person projection and online viewing. Anything smaller than 14px can be difficult to read. Use subsequent slides to “zoom in” on complex figures/images.
- Content: Slides marked classified, proprietary, internal use only, etc. will not be accepted.
- Video: If incorporating video components in your presentation, embedded video is required in order to be included with your file upload. Please bring a copy of your .mp4 or .wmv video file(s) as well as your .ppt or .pdf presentation file for the Tech Team to have on-hand should there be any playback issues. YouTube or internet-hosted videos are not allowed. Marketing-centric/promotional videos will be rejected – video content must focus on the presented research and reported results.
In-person Oral Presentation
Your 12-minute live briefing onstage will be followed by 3 minutes of audience questions. Please check the conference agenda for your session’s scheduled date and time. All speakers must check-in with the Tech Team at the Audio/Visual desk in the back of the ballroom at least 20-30 minutes prior to the session start. We recommend that you test your briefing during scheduled breaks. The conference presentations will run on a PC platform. There will be a large countdown clock to help your presentation stay on-time.
Please note that you must notify email@example.com in advance of the Presentation Deadline if your presentation includes video content. Please bring a copy of your .mp4 or .wmv video file(s) for the Tech Team to have on-hand as well as a copy of your .ppt or .pdf presentation file should there be any playback issues.
Should your ability to present in-person change, please notify the Conference Organizers immediately.
Virtual Discussion Board and Office Hours
All presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during the conference. Registered co-authors are welcome to assist with question fielding.
Presenters can opt to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat. Further details are forthcoming.
Please note your presentation will be made available to registered attendees for on-demand viewing for 6 months. The Technical Committee asks that you periodically monitor your submission’s Discussion Board for further questions.
Oral Presenter Checklist
|Final Edits to Abstract||AUG 12|
|Presenter Registration, Bio, and Headshot||AUG 12|
|Upload Technical Paper and Copyright Agreement||AUG 31|
|Upload PDF/PPT Presentation File||SEP 13|
|Virtual Discussion Board Moderation||WEEK OF|
|Virtual Office Hours||WEEK OF||Optional|
|In-person Oral Presentation (12-min + 3-min Q&A)||SEE AGENDA|
Advanced Maui Optical and Space Surveillance Technologies Conference
Sept. 27-30, 2022
1305 N. Holopono Street, Suite 1
Kihei, Hawaii 96753