Yes, if you are accepted to present at the AMOS Conference. All presenters (poster and oral) must submit a complete technical paper using the required template. Download template in Word or LaTeX. No paper and clearance means no poster or podium presentation. Technical papers must be uploaded by August 30.

The Designated Presenter must be a co-author and registered to attend the conference. Only one presenter per submission is allowed. Further details to be added once Acceptances have been announced in May.

The typical page range of submitted technical papers is 10-15 pages. Please do not exceed 20 pages.

Technical papers, copyright agreements, presentation files (if an oral presenter), digital posters (if a poster presenter), and pre-recorded presentation videos (if a poster presenter) must be uploaded by 11:59 PM Hawaii Standard Time on the deadline days.

Unless your revisions are minor or cosmetic, the technical paper you submitted for Student Award consideration will be published “as-is” in the AMOS Conference Proceedings. Minor revisions will need to be approved by the award committee prior to the conference. Please send your revised technical paper with updates noted to info@amostech.com at your soonest convenience.

Bios and headshots will be requested after acceptance of submissions is announced in May. Once accepted you can go to the Speaker/Author portal using the link provided in your email to upload your headshot and include a short bio.

Your abstract’s co-authors will be listed in the conference platform. Please confirm that your co-author listings are consistent with what will be shown on your final technical paper. To add/edit authors, go to the Abstract Detail section and use the edit function.

Your co-authors may upload their own bios and headshots (optional) by using the author/portal link provided in their confirmation email.

All Designated Presenters must confirm participation by registering to attend the Conference by June 30, regardless of in-person or virtual acceptance.  This is in order to secure a seat in this high-demand conference. Virtual poster presenters have the option of attending the conference in-person or virtually. Co-authors who wish to attend in-person or who plan to assist with fielding questions on the virtual platform must also register.

There will be a Designated Presenter rate for in-person attendance that applies to Designated Presenters only. As per Conference policy, there is only one (1) Designated Presenter per abstract.

If you authored or co-authored an abstract, and are not the Designated Presenter of the abstract, the Designated Presenter rate does not apply to you. In this case, you are encouraged to register before the June 30 Early Rate Deadline to take advantage of lower registration rates.

If you select the Designated Presenter rate, and you are not a Designated Presenter, you will be charged the difference in rates.

Should there be a change in your abstract’s presenter, please contact the Conference Organizers at info@amostech.com to adjust registrations accordingly.

Further details regarding registration are available at https://amostech.com/registration/. 

As often happens with large Conferences, it is not feasible to house all participants at a single venue. We foresee high demand again this year and expect that the room block at the Wailea Beach Resort Marriott will once again sell out. We recommend you secure alternative lodging in the Wailea/Kihei area and we have compiled a list of options at https://amostech.com/attendee-info.

Dress for military is short sleeve blues for Wednesday, and business casual thereafter. Military members typically choose to wear short sleeve blues when presenting. For all other presenters, dress is business casual. On Aloha Friday we invite you to wear your favorite aloha attire.

If your abstract was accepted as an “In-person Poster Presentation and Designated Oral Backup”, this means you are an in-person poster presenter and must prepare a 3-minute pre-recorded video and digital poster in addition to a physical print poster and a technical paper. Please review all poster presenter requirements.

As a designated oral backup, there is a chance you will be giving an oral presentation if someone cancels. Please be ready to prepare a 12-minute oral briefing in addition to your poster. You will be notified by the Organizing Committee via email if there has been a cancellation. If your slides require public release approval, we ask that you complete the necessary process in advance. Cancellations are unexpected and although we will notify you as soon as possible, we are unable to predict if your abstract will move to an oral slot.

All virtual and in-person poster presenters can record their 3-minute presentations within our submission system. Alternatively, an external .mp4 video file may be uploaded. Learn more about recording your presentation.

Akamai Business Center at the Wailea Beach Resort by Marriott provides a large variety of business services and offers on-site large format presentation poster printing. They have a $129 AMOS SPECIAL for 36”x36”, or $169  for 42”x42″ poster prints on great-looking photo-quality glossy media. Akamai can print almost any size (so long as one side is 42” or less) and on many other types of media and has special pricing on those as well. Simply email your PDF or JPG file with instructions to wailea@akamaibusinesscenter.com and pick it up and pay for it on site. You will receive a confirmation that your file was received and being printed. Files too large for email can be sent using a free file upload service such as WeTransfer at https://wetransfer.com. For more information, email Akamai at wailea@akamaibusinesscenter.com or call 808-214-1924.

All presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during and after the conference regardless of virtual or in-person acceptance. Registered co-authors are welcome to assist with question fielding. The virtual platform will remain active to all attendees for 6 months post conference.

Presenters can opt to schedule Office Hours to indicate specific times they are available to interact with attendees by live video chat. Attendees will have access to the virtual platform and Poster Hall the week prior and the week of the conference.

You are welcome to schedule your optional Office Hours when convenient for you, with the expectation that a majority of attendees will be online Sep 19-22. The window for Office Hours is Sep 17-23. Please identify and schedule your Office Hours prior to the window start time so attendees may plan accordingly.

Office Hour times must be scheduled in Pacific/Honolulu time zone.

To schedule, please log into the submission site, scroll down to your abstract listing, and click the Office Hours button.

Monitoring your submission’s Discussion Board is required while setting Office Hours is optional. 

Login details to access the virtual conference platform will be sent in the week prior to the Conference. You will need to login and navigate to your presentation’s page to view your abstract’s discussion board and to access the “Join” button.

Please note that Office Hours rooms are always open and the “Join” button is always active. However, the times you have designated as your Office Hours will display on or near the “Join” button to inform attendees of your availability.

All authors’ required Conference papers are reviewed and considered for invitation for the peer review process. Technical papers not selected for journal publication will be published in the AMOS Conference Technical Papers Online Library as resources for the SSA community.

Invitations to be peer-reviewed and considered for publication in a special AMOS Conference issue of the Journal of Astronautical Sciences will be extended upon the conclusion of the Conference.