Speaker Details

Mahalo to the authors who submitted an abstract. A number of exceptional abstracts were received for consideration this year, with nearly 80% of submitting authors indicating they planned to present in-person at the time of submission. The Technical Committee has scheduled oral sessions, and has determined that physical posters will be replaced by digital posters this year in order to accommodate a safe environment for all as well as to expand the overall technical breadth of the Conference. The abstracts of both oral and poster papers are published in the same manner in the conference materials. The conference schedule is forthcoming. Please review the author acceptance details.

About the Hybrid Agenda

With the continued uncertainty of the global pandemic, AMOS is proceeding as in-person event with virtual components. While it is preferred that presenters attend the conference in-person, we understand that travel may not be feasible for all participants due to the continuing pandemic. In order to accommodate presenters and attendees who are unable to join us at the conference venue, we are requiring all oral and poster presenters to upload pre-recorded video presentations for inclusion in the virtual platform. Presenters are also asked to commit to virtual Office Hours (times are self-selected) on the conference platform to field questions from attendees the week of the conference.

Please note a technical paper is required for all oral and poster presentations. Registration is required of all designated presenters regardless of virtual or in-person presentation.

Author/Presenter Checklist

 

Requirement Deadline Oral Presenters Poster Presenters
Final Edits to Abstract FRI AUG 13
Presenter Registration, Bio, and Headshot FRI AUG 13
Upload Technical Paper and Copyright Agreement TUE AUG 31
Pre-recorded Video Presentation TUE AUG 31 (12-min) (3-min)
Upload Presentation File TUE AUG 31
Upload Digital Poster TUE AUG 31
Virtual Office Hours WEEK OF
In-person Presentation WEEK OF  (12-min)
In-person Poster Receptions WEEK OF    
Frequently Asked Questions

How do I update my abstract?
Minor revisions to your accepted abstract may be made by logging into the submission system with the credentials you created at the time of submission. If you do not remember your password, please click the “Reset Password” link below the Login button. The last day to update abstracts is August 13.

Do I need to submit a technical paper?
All presenters (poster and oral) must submit a complete technical paper using the required template. Download template in Word or LaTeX. No paper and clearance means no poster or podium presentation. Technical papers must be uploaded by August 31.

Is there a page limit for technical papers?
There is no page limit for technical papers since the annual AMOS Conference Proceedings are published digitally. The typical page range of submitted technical papers is 10-15 pages.

What time of day do the deadlines close?
Technical papers, copyright agreements, presentation files (if an oral presenter), digital posters (if a poster presenter), and pre-recorded presentation videos must be uploaded by 11:59 PM Hawaii Standard Time on the deadline days.

How do I upload my headshot & bio? How do my co-authors upload their headshots & bios?
Please log into the submission system and click the Update Profile link in the top menu to upload your headshot and include a short bio.

Your abstract’s co-authors will be listed in the conference platform. Please confirm that your co-author listings are consistent with what will be shown on your final technical paper. To add/edit authors, login and scroll down to your abstract listing, and click the Authors button.

Your co-authors may upload their own bios and headshots (optional) by logging into the submission system and clicking the Update Profile link.

Do I need to register for the conference? Do my co-authors need to register?
All presenters must confirm participation by registering to attend the Conference, regardless of in-person or virtual presentation. Co-authors who wish to attend in-person or who plan to assist with fielding questions on the virtual platform must also register.

What are the presenter attire requirements?
Dress for military is short sleeve blues for Wednesday, and business casual thereafter. Military members typically choose to wear short sleeve blues when presenting. For all other presenters, dress is business casual. On Aloha Friday we invite you to wear your favorite aloha attire.

How do I record my video presentation?
Presenters have the option to record their 12-minute (if oral) and 3-minute (if poster) presentations within our submission system or to upload an external .mp4 video file of their presentation. Learn more about recording your presentation.

How do I schedule virtual Office Hours?
Oral and poster presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during the conference. Registered co-authors are welcome to assist with question fielding.

New this year, presenters may elect to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat. Further details are forthcoming.

For the Student Award, can I edit my paper once the award consideration window has closed?
Unless your revisions are minor or cosmetic, the technical paper you submitted for Student Award consideration will be published “as-is” in the AMOS Conference Proceedings. Minor revisions will need to be approved by the award committee prior to the conference. Please send your revised technical paper with updates noted to info@amostech.com at your soonest convenience so the award committee can have time to review your revisions prior to proceeding with Best Paper Award reviews in early September.

How do I submit my paper for journal consideration?
All authors’ required Conference papers are reviewed and considered for invitation for the peer review process. Technical papers not selected for journal publication will be published in the AMOS Conference Technical Papers Online Library at amostech.com as resources for the SSA community.

Invitations to be peer-reviewed and considered for publication in a special AMOS Conference issue of the Journal of Astronautical Sciences will be extended upon conclusion of the Conference.

For Oral Presenters:

Upload 12-minute Video Presentation by August 31
All oral presenters are asked to record and upload their briefing for viewing in the virtual platform. Videos must not exceed 12 minutes. Please view our video instructions and tips.

Upload Presentation File by August 31
All presentation files must be submitted by the August 31 Presentation Deadline using the online submission system. The Conference Committee reserves the right to cancel a presentation if not submitted in advance. Session Chairs will have access to presentations assigned to their session to ensure the content presented aligns with the submitted abstract and paper.

  • Format: It is recommended that your presentation be in 16:9 (also known as widescreen) format. Accepted file types include PPT and PDF.
  • Design: Font size should be large for in-person projection and online viewing. Anything smaller than 14px can be difficult to read. Use subsequent slides to “zoom in” on complex figures/images.
  • Content: Your presentation file should be the file used in your presentation video. Slides marked classified, proprietary, internal use only, etc. will not be accepted.
  • Video: If incorporating video components in your presentation, embedded video is required in order to be included with your file upload. If you will be presenting in-person, please bring a copy of your .mp4 or .wmv video file(s) as well as your .ppt or .pdf presentation file for the Tech Team to have on-hand should there be any playback issues. YouTube or internet-hosted videos are not allowed. Marketing-centric/promotional videos will be rejected – video content must focus on the presented research and reported results.

In-person Technical Session
For In-person Presenters: Your 12-minute live briefing onstage will be followed by 3 minutes of audience questions. Please check the conference agenda for your session’s scheduled date and time. All speakers must check-in with the Tech Team at the Audio/Visual desk in the back of the ballroom at least 20-30 minutes prior to the session start. We recommend that you test your briefing during scheduled breaks. The conference presentations will run on a PC platform. There will be a large countdown clock to help your presentation stay on-time.

Please note that you must notify info@amostech.com in advance of the Presentation Deadline if your presentation includes video content. Please bring a copy of your .mp4 or .wmv video file(s) for the Tech Team to have on-hand as well as a copy of your .ppt or .pdf presentation file should there be any playback issues.

For Virtual Presenters: Your 12-minute pre-recorded briefing will be broadcast in the ballroom for in-person attendees.

Virtual Discussion Board and Office Hours
All presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during the conference. Registered co-authors are welcome to assist with question fielding.

New this year, presenters may elect to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat during the conference week. Further details are forthcoming.

Please note your presentation will be made available to registered attendees for on-demand viewing for 6 months. The Technical Committee asks that you periodically monitor your submission’s Discussion Board for further questions.

For Poster Presenters:

Due to the overwhelming number of submissions received this year, and the limited number of papers that can be accommodated as oral presentations, we’ve had to place a number of high quality papers in the poster session. The poster sessions are constructed to encourage direct author dialog with conference participants. Authors are invited to demonstrate technical accomplishments using digital illustrative posters and accompanying 3-minute video presentations.

3-minute Video Presentation by August 31
As an accompaniment to digital posters, presenters are asked to record and/or upload a brief 3-minute video to highlight main points. Screen sharing is necessary if recording video within the submission system. Poster presenters may utilize a single title slide, a short slide deck to focus on specific visuals of the digital poster, or the digital poster itself during their video. Please view our video instructions and tips.

Upload Digital Poster by August 31
Poster presenters are required to upload their digital poster by August 31 for inclusion in the virtual Poster Gallery. Accepted file formats include .pdf, .pdfx, and .jpg and there are no limitations on file size. A 16:9 (widescreen) aspect ratio is recommended but not required. Instructions to upload your poster will be available shortly.

In-person Poster Presenter Receptions
With necessary pandemic precautions in place, including limited physical space due to social distancing measures, the Technical Committee has determined that physical posters will be replaced by digital posters this year in order to accommodate a safe environment for all as well as to expand the overall technical breadth of the Conference. Poster Presenter Receptions are being planned for Wednesday and Thursday evenings to allow for technical exchange with conference attendees in an outdoor setting. Please stay tuned for further details. 

Virtual Discussion Board and Office Hours
All presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during the conference. Registered co-authors are welcome to assist with question fielding.

New this year, presenters may elect to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat during the conference week. Times are self-selected. Further details are forthcoming.

Please note your presentation will be made available to registered attendees for on-demand viewing for 6 months. The Technical Committee asks that you periodically monitor your submission’s Discussion Board for further questions.