Poster Presenters
Due to the high number of submissions received, and the limited number of papers that can be accommodated as oral presentations, the Conference Technical Committee has had to place a number of high-quality papers in the poster session. In an effort to showcase a greater body of technical work, the Conference Organizers include a virtual-only poster category in addition to traditional in-person poster presentations.
All Poster presenters are required to submit a technical paper and a signed copyright agreement. The following requirements also apply:
Poster Presentation Requirements
All poster presenters regardless of in-person or virtual acceptance must upload a digital poster and an accompanying 3-minute presentation video, in addition to the required technical paper and copyright agreement, for inclusion in the virtual platform and conference app.
Upload Digital Poster by August 29
Poster presenters are required to upload their digital poster by August 31 for inclusion in the virtual Poster Hall. Posters should clearly display the problem, the solution, and the results of the submitted technical paper. Accepted file formats include .pdf and .pdfx and there are no limitations on file size or poster dimensions. High resolution is preferred.
Hyperlinks and embedded rich media (video files, audio clips, timelapses, etc.) are not supported by the virtual platform.
Log into the submission system, scroll to your poster abstract listing and select the “Upload Digital Poster” button.
Posters marked classified, proprietary, internal use only, etc. will not be accepted.
3-minute Video Presentation by August 29
As an accompaniment to digital posters, all poster presenters must record and upload a brief 3-minute video to highlight main points of their poster and submitted technical paper. Marketing-centric/promotional videos will be rejected – video content must focus on the presented research and reported results.
Upload a HD-quality .mp4 video file OR record a video online within the submission system.
Screen sharing is necessary if recording video within the submission system. Poster presenters may display a single title slide, a short slide deck to focus on specific visuals of the digital poster, or the digital poster itself.
Poster Presenter Checklist
| Requirement | Deadline | VIRTUAL Poster | IN-PERSON Poster |
| Presenter Registration | JUNE 20 | ||
| Final Edits to Abstract | AUG 9 | ||
| Presenter Bio, and Headshot | AUG 9 | ||
| Upload Technical Paper and Copyright Agreement | AUG 29 | ||
| Pre-recorded Poster Presentation (3-min) | AUG 29 | ||
| Upload Digital Poster | AUG 29 | ||
| Virtual Discussion Board Moderation | WEEK OF | ||
| Online Office Hours | WEEK OF | Optional | Optional |
| In-Person Poster Session (select posters only) | SEP 17 & 18 | N/A |
Presenter Links
Virtual Discussion/Chat (Required)
All presenters are required to access the virtual platform to answer attendee questions on their submission’s Chat Board during the conference regardless of virtual or in-person acceptance. Registered co-authors are welcome to assist with question fielding. A personalized link to the virtual platform will be provided the week before the conference.
Please note your presentation will be made available to registered attendees for on-demand viewing for 3 months. The Technical Committee asks that you periodically monitor your submission’s Chat for further questions.
Online Office Hours (Optional)
Presenters can opt to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat. Attendees will have access to the virtual platform and Poster Hall the week prior and the week of the conference.
You are welcome to schedule your optional Office Hours when convenient for you, with the expectation that a majority of attendees will be online Sep 16-19. The window for Office Hours is Sep 14–20. Please identify and schedule your Office Hours prior to Sep 14 so attendees may plan accordingly.
Office Hour times must be scheduled in Pacific/Honolulu time zone.
Monitoring your submission’s Discussion Board is required while setting Office Hours is optional.
In-Person Poster Sessions
(For select presenters)
A select number of posters have been invited for in-person presentations during the afternoon poster sessions. If your poster was accepted as an In-person Poster, this means that the designated presenter of your poster is required to attend the conference in-person on Maui.
The poster sessions are constructed to encourage direct author dialog with conference participants. Selected authors are invited to demonstrate technical accomplishments using traditional illustrative posters and interactive demonstrations on author-provided laptops during the poster sessions.
Printed posters will be displayed over the course of two days and will be featured during the poster sessions on Wednesday and Thursday afternoons. Please check the conference schedule for the poster session times.
In-person Poster presenters are provided with an estimated 4’x4’ area of a poster board and placement is assigned at check-in. Posters must be displayed no later than 9:00 a.m. on Wednesday. Velcro, push pins, and a plastic pouch for your business cards are provided, and extra supplies are available at the Registration Desk. Posters must remain displayed through the end of the poster session on Thursday, and must be removed at its conclusion. Please do not remove your poster early.
Poster Pitches & Awards
Back by popular demand, we are delighted to reprise the poster pitches and awards portion of the program. You will be invited on-stage for the opportunity to give a brief 30-second “elevator pitch” as to why attendees should stop by your poster. This is a voluntary activity with schedule TBD
In addition, in-person poster presenters are in the running for four awards.
- Best Poster Pitch – top elevator pitch by a person presenting at AMOS.
- Newcomer – top poster by a person presenting at AMOS for the first time.
- Most Creative – poster with the most ambitious goal and/or most unexpected methodology to solve.
- Golden Ticket – best poster, so good that it wins a guaranteed oral presentation slot for AMOS 2026 (with a cogent abstract required).
Oral Backups
(For select presenters)
If your abstract was accepted as an “In-person Poster Presentation and Designated Oral Backup”, this means you are an in-person poster presenter and must prepare a 3-minute pre-recorded video and digital poster in addition to a physical print poster and a technical paper.
As a designated oral backup, there is a chance you will be giving an oral presentation if someone cancels. Please be ready to prepare a 12-minute oral briefing in addition to your poster. You will be notified by the Organizing Committee via email if there has been a cancellation. If your slides require public release approval, we ask that you complete the necessary process in advance. Cancellations are unexpected and although we will notify you as soon as possible, we are unable to predict if your abstract will move to an oral slot.