Poster Presenters

Due to the record-breaking number of submissions received this year, and the limited number of papers that can be accommodated as oral presentations, the Conference Technical Committee has had to place a number of high-quality papers in the poster session. In response to this resounding number of submissions, and in an effort to showcase a greater body of technical work, the Conference Organizers are debuting a virtual only poster category in addition to traditional in-person poster presentations.

In addition to the required technical paper and signed copyright agreement, please note the following requirements:

Poster Presentation Requirements (New for 2022)

All poster presenters regardless of in-person or virtual acceptance must upload a digital poster and an accompanying 3-minute presentation video for inclusion in the virtual platform and conference app.

 

Upload Digital Poster by August 31

Poster presenters are required to upload their digital poster by August 31 for inclusion in the virtual Poster Gallery. Accepted file formats include .pdf, .pdfx, and .jpg and there are no limitations on file size. A 16:9 (widescreen) aspect ratio is recommended but not required. Hyperlinks and embedded rich media (video files, audio clips, timelapses, etc.) are not supported by the virtual platform. Please log into the submission system, scroll to your poster abstract listing, and click the Upload Digital Poster button.

3-minute Video Presentation by August 31

As an accompaniment to digital posters, all poster presenters must record and/or upload a brief 3-minute video to highlight main points. Screen sharing is necessary if recording video within the submission system. Poster presenters may utilize a single title slide, a short slide deck to focus on specific visuals of the digital poster, or the digital poster itself during their video. Please view our video instructions and tips.

Virtual Discussion Board and Office Hours

All presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during the conference. Registered co-authors are welcome to assist with question fielding.

Presenters can opt to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat. Further details are forthcoming.

Please note your presentation will be made available to registered attendees for on-demand viewing for 6 months. The Technical Committee asks that you periodically monitor your submission’s Discussion Board for further questions.

In-Person Poster Sessions

(For select presenters)
A select number of posters have been invited for in-person presentation during the evening poster sessions. If your poster was accepted as an In-person Poster, this means that the designated presenter of your poster is required to attend the conference in-person on Maui.

The poster sessions are constructed to encourage direct author dialog with conference participants. Selected authors are invited to demonstrate technical accomplishments using traditional illustrative posters and interactive demonstrations on author-provided laptops during the poster sessions.

Printed posters will be displayed over the course of two days and will be featured during the poster sessions on Wednesday and Thursday evening. Please check the conference schedule (coming soon!) for the poster session times.

In-person Poster presenters are provided with an estimated 4’x4’ area of a poster board and placement is assigned at check-in. Posters must be displayed no later than 9:00 a.m. on their assigned day. Velcro and push pins are available at the Registration Desk, and a plastic pouch for your business cards will be provided. Posters must remain displayed through the end of the poster session. Please do not remove your poster early.

Oral Backups

(For select presenters)
If your abstract was accepted as an “In-person Poster Presentation and Designated Oral Backup”, this means you are an in-person poster presenter and must prepare a 3-minute pre-recorded video and digital poster in addition to a physical print poster and a technical paper.

As a designated oral backup, there is a chance you will be giving an oral presentation if someone cancels. Please be ready to prepare a 12-minute oral briefing in addition to your poster. You will be notified by the Organizing Committee via email if there has been a cancellation. If your slides require public release approval, we ask that you complete the necessary process in advance. Cancellations are unexpected and although we will notify you as soon as possible, we are unable to predict if your abstract will move to an oral slot.

Poster Presenter Checklist

 

Requirement Deadline VIRTUAL ONLY  IN-PERSON
Final Edits to Abstract AUG 13
Presenter Registration, Bio, and Headshot AUG 13
Upload Technical Paper and Copyright Agreement AUG 31
Pre-recorded Poster Presentation (3-min) AUG 31
Upload Digital Poster AUG 31  
Virtual Discussion Board Moderation WEEK OF  
Virtual Office Hours WEEK OF Optional Optional
In-Person Poster Session (select posters) SEP 28 & 29 N/A  

Presenter Links