Poster Presenters

Due to the record-breaking number of submissions received this year, and the limited number of papers that can be accommodated as oral presentations, the Conference Technical Committee has had to place a number of high-quality papers in the poster session. In response to this resounding number of submissions, and in an effort to showcase a greater body of technical work, the Conference Organizers are debuting a virtual only poster category in addition to traditional in-person poster presentations.

In addition to the required technical paper and signed copyright agreement, please note the following requirements:

Poster Presentation Requirements – New for 2022

All poster presenters regardless of in-person or virtual acceptance must upload a digital poster and an accompanying 3-minute presentation video for inclusion in the virtual platform and conference app.

 

Upload Digital Poster by August 31

Poster presenters are required to upload their digital poster by August 31 for inclusion in the virtual Poster Gallery. Posters should clearly display the problem, the solution, and the results of the submitted technical paper. Posters marked classified, proprietary, internal use only, etc. will not be accepted. Accepted file formats include .pdf, .pdfx, and .jpg and there are no limitations on file size. A 16:9 (widescreen) aspect ratio is recommended but not required. Hyperlinks and embedded rich media (video files, audio clips, timelapses, etc.) are not supported by the virtual platform. Please log into the submission system, scroll to your poster abstract listing, and click the Upload Digital Poster button.

3-minute Video Presentation by August 31

As an accompaniment to digital posters, all poster presenters must record and/or upload a brief 3-minute video to highlight main points of their poster and submitted technical paper. Marketing-centric/promotional videos will be rejected – video content must focus on the presented research and reported results. Screen sharing is necessary if recording video within the submission system. Poster presenters may utilize a single title slide, a short slide deck to focus on specific visuals of the digital poster, or the digital poster itself during their video. Please view our video instructions and tips.

Virtual Discussion Board and Office Hours

All presenters are required to access the virtual platform to answer attendee questions on their submission’s Discussion Board during the conference. Registered co-authors are welcome to assist with question fielding.

Presenters can opt to schedule Office Hours to indicate specific times they are available to interact with attendees by video chat. Attendees will have access to the Poster Hall the week of and the week prior to the conference. You are welcome to schedule your Office Hours when convenient for you, with the expectation that a majority of attendees will be online Sep 27-30. You may schedule your Office Hours within the submission system and must be indicated in Hawaii Standard Time. 

Please note your presentation will be made available to registered attendees for on-demand viewing for 6 months. The Technical Committee asks that you periodically monitor your submission’s Discussion Board for further questions.

In-Person Poster Sessions

(For select presenters)
A select number of posters have been invited for in-person presentation during the evening poster sessions. If your poster was accepted as an In-person Poster, this means that the designated presenter of your poster is required to attend the conference in-person on Maui.

The poster sessions are constructed to encourage direct author dialog with conference participants. Selected authors are invited to demonstrate technical accomplishments using traditional illustrative posters and interactive demonstrations on author-provided laptops during the poster sessions.

Printed posters will be displayed over the course of two days and will be featured during the poster sessions on Wednesday and Thursday evening. Please check the conference schedule (coming soon!) for the poster session times.

In-person Poster presenters are provided with an estimated 4’x4’ area of a poster board and placement is assigned at check-in. Posters must be displayed no later than 9:00 a.m. on Wednesday. Velcro, push pins, and a plastic pouch for your business cards are provided, and extra supplies are available at the Registration Desk. Posters must remain displayed through the end of the poster session on Thursday, and must be removed at its conclusion. Please do not remove your poster early.

Print Your Poster On-site at Akamai Business Center

Akamai Business Center at the Wailea Beach Resort by Marriott provides a large variety of business services and offers on-site large format presentation poster printing. They have a $119 AMOS SPECIAL for 36″x36″ poster prints on great-looking photo-quality glossy media. Akamai can print most any size and on many other types of media and has special pricing on those as well. Simply email your PDF or JPG file with instructions to wailea@akamaibusinesscenter.com and pick it up and pay for it on site. You will receive a confirmation that your file was received and being printed. Files too large for email can be sent using a free file upload service such as WeTransfer at https://wetransfer.com. For more information, email Akamai at wailea@akamaibusinesscenter.com or call 808-214-1924.

Poster Pitches & Awards – New for 2022!

We are excited to announce a new element for the poster sessions. Poster Chairs Darren McKnight and Matthew Stevenson invite you to join them on-stage in the Poster venue for the opportunity to give a brief 30-second “elevator pitch” as to why attendees should stop by your poster. This is a voluntary activity that will take place at the start and mid-point of each poster session. Further details will be made available as we get closer to the conference week.

In addition, in-person poster presenters are in the running for 3 inaugural awards:

  • Newcomer – top poster by a person presenting at AMOS for the first time
  • Most Creative – poster with the most ambitious goal and/or most unexpected methodology to solve
  • Golden Ticket – best poster, so good that it wins a guaranteed oral presentation slot for AMOS 2023 (with a cogent abstract required)

Oral Backups

(For select presenters)
If your abstract was accepted as an “In-person Poster Presentation and Designated Oral Backup”, this means you are an in-person poster presenter and must prepare a 3-minute pre-recorded video and digital poster in addition to a physical print poster and a technical paper.

As a designated oral backup, there is a chance you will be giving an oral presentation if someone cancels. Please be ready to prepare a 12-minute oral briefing in addition to your poster. You will be notified by the Organizing Committee via email if there has been a cancellation. If your slides require public release approval, we ask that you complete the necessary process in advance. Cancellations are unexpected and although we will notify you as soon as possible, we are unable to predict if your abstract will move to an oral slot.

Poster Presenter Checklist

 

Requirement Deadline VIRTUAL Poster IN-PERSON Poster
Final Edits to Abstract AUG 12
Presenter Registration, Bio, and Headshot AUG 12
Upload Technical Paper and Copyright Agreement AUG 31
Pre-recorded Poster Presentation (3-min) AUG 31
Upload Digital Poster AUG 31  
Virtual Discussion Board Moderation WEEK OF  
Virtual Office Hours WEEK OF Optional Optional
Printed Poster at In-Person Poster Session (select posters only) SEP 28 & 29 N/A  

Presenter Links